Food Vendor Application Process for the 2019 Fun Fourth Festival is now OPEN!
Please contact 336-379-0060 or email firstname.lastname@example.org with questions.
Notice of Acceptance via email - April 12, 2019
TFE Permit Application Due to Guilford County Department of Public Health - April 26, 2019
Contracts to Approved Vendors - April 26, 2019
Executed Contracts and Vendor Fees Due - May 24, 2019
Cancellation for half vendor fee refund - June 6, 2019
Placement and Details emailed to vendors - June 7, 2019
Online application deadline is April 5, 2019, 11:59pm.
Applicants will receive email confirmation of their successful submission. If you do not receive confirmation of application received, your application has not been successfully submitted and therefore will not be considered.
A non-refundable $15.00 application fee must be submitted with your online application by credit card.
The 2019 events are:
Block Party, July 3rd | Fireworks Extravaganza, July 3rd | Street Festival, July 4th
***Non Profit organizations and organizations wishing to sell beverages as a fundraiser, please contact Fun Fourth Festival at email@example.com OR 336-379-0060 for more information.***
Application does not guarantee acceptance.
Acceptance in 2019 does not guarantee future acceptance.
Failure to meet application deadline may result in rejection of application.
The number of food vendors selected for each event will depend on final layout design of the Festival. With good weather, Festival organizers expect attendance to be 5,000 to 6,000 for the Block Party and Fireworks Extravaganza, 85,000 to 95,000 for the Street Festival. Festival organizers strive to provide a variety of delicious and nutritious food vendors for festival attendees.
Estimated number of food vendors for each event are as follows:
- Block Party/Fireworks Extravaganza, July 3rd – TBD (not accepting applications at this time)
- Street Festival, July 4th – 25 to 30 food vendor spots
All food vendors are reviewed by a committee. Applications are rated business location (local/regional), variety of products offered and experience serving large crowds. The Festival may limit specific types of food or beverage to ensure a wide selection of items for festival attendees.
The Fun Fourth Festival reserves the right to deny any application without explanation.
Applicants will receive notification by Email regarding acceptance or rejection by April 12, 2019.
***Non Profit organizations and organizations wishing to sell beverages as a fundraiser, please contact Fun Fourth Festival at 336-379-0060 for more information.***
Vendors selected to participate in the Fun Fourth Festival will receive an email acceptance notification by April 12, 2019. This notification will include a link to the application for a Temporary Food Establishment Permit from the Guilford County Department of Public Health. Deadline for submitting TFE permit application to the county is April 26, 2019. After permits have been verified, the Festival will generate contracts that will be sent by email by April 26, 2019. Signed contract and fee payment will be due by May 24, 2019.
FOOD VENDING HOURS OF OPERATION:
- Tuesday, July 4th, Street Festival: 1 pm – 8 pm
Booths must be staffed for all contracted hours. The Festival is a rain or shine event unless extraordinary weather presents a safety issue. All vendors are expected to be open during the hours listed above unless they are notified by Festival personnel.
VENDOR FEE & SPACE DETAILS:
Thursday, July 4, 1 pm – 8 pm
- Estimated Street Festival attendance 75,000
- Street Festival Food Vendor Fee is $500.00 for trucks/trailers
- Street Festival Food Vendor Fess is $250.00 for push carts and tents
For this fee, vendor will receive:
- Vendor space up to 30’ x 30’. (Size of space will affect placement in festival layout)
- Listing on Festival website with link to website if applicable
- Listing in Festival Guide
Vendor must supply:
- Vendors are responsible for providing staff. Parking for staff is the responsibility of the vendor.
- Vendors are responsible for providing push carts/hand trucks for moving supplies onsite, including beverages and ice purchased from the Festival.
Half of the vendor fee will be refunded for cancellation until June 6, 2019, 11:59pm
NO REFUNDS for cancellation after June 6, 2019
NO REFUNDS for inclement weather.
If you are accepted by The Fun Fourth Festival as a food vendor, you are responsible for obtaining a Temporary Food Establishment (TFE) permit from the Guilford County Health Department (GCHD) before receiving a contract with the Fun Fourth Festival. You may contact Paula Cox, GCHD, at PCOX@myguilford.com with any questions about Health Department regulations.
You will be sent a link to a Temporary Food Establishment Application once accepted. The Temporary Food Establishment Permit and $75 permit fee payment should be sent directly to the GCHD. Vendors must submit their TFE application to the GCHD by April 19, 2019.
If you are currently a permitted Guilford County FOOD TRUCK, you are exempt from the need for a Temporary Food Establishment Permit. You ARE still required to submit an application to the GCHD for review.
All other Guilford County permitted Mobile Food Units, such as a Trailer or push cart are required to obtain a TFE permit from GCHD.
Any Food Truck that is not a Guilford County permitted Food Truck will be required to get a TFE from the GCHD.
All vendor booths/food operations serving cooked items will be inspected by a Guilford County Health Inspector and a City of Greensboro Fire Marshal.
Guilford County Health Inspection: inspection will be conducted upon completion of set-up, no later than 1 pm on Thursday, July 4th, 2019.
Fire Marshal: All vendor booths/food operations (including food trucks and trailers) cooking food will be inspected on Thursday, July 4th, 2019
Vendors will not be permitted to begin their vending operations at the Festival until their food and vending operation has been inspected and determined to be in compliance with Guilford County Health Department regulations and Fire Code.
The Festival will assign booth locations to each vendor. No space will be held without a completed contract and full payment of the contract fee. The following factors impact food vendor placement on the festival site:
- Booth type
- Booth layout & dimensions
- Menu (The Festival’s goal is to limit the number of vendors that sell the same type of food [Vietnamese, Indian, etc.] or similar menu items [pulled pork, hamburgers, etc.] and to place vendors who sell similar types of food and/or menu items in different food vendor sections)
Vendors may not trade, switch, or set up in another area, without approval from the Festival.
Food vendors will receive one parking space in addition to vendor space. Support Vehicle parking will be near the vendor area to which you are assigned.
Vendors are responsible for providing staff. Parking for staff is the responsibility of the vendor.
Vendors are responsible for providing push carts/hand trucks for moving supplies onsite, including beverages and ice purchased from the Festival.
- If you have a self-contained unit, such as a trailer, you MUST arrive and set up between 9 am and noon on Thursday, July 4, 2019.
- If you are using a food truck, you MUST arrive and set up by 12pm on Thursday, July 4, 2019.
- If you are vending from a tent, you MUST arrive for set up before 11am on Thursday, July 4, 2019.
BOOTH OPERATIONS GUIDELINES:
- Vendors must restrict all activities to their booth space.
- Condiment push carts and beverage coolers are the only things allowed in front of food vendor booths, and must remain within the boundaries of the vendor’s assigned space.
- Vendors may not advertise outside of their booth space (this includes but is not limited to: the use of rovers, fliers, menus, and sandwich boards.)
- Vendors are not permitted to provide free sampling of food or beverage items.
- Space-sharing or subletting will not be permitted, nor can the vendor assign the contract to another party.
- Raffles are not allowed.
- Playing music from your booth is prohibited.
- The Festival’s insurance will not cover personal property; vendors must obtain their own insurance.
- Vendor is responsible for a clean booth area, free of debris.
- Vendors should furnish sufficient change for their sales transactions.
- The Festival cannot provide change to vendors.
- Vendors are responsible for providing their own nighttime lighting.
- In the event of a dispute, the decision of the Festival organizers will be accepted as final.
- Grease, oil, and wastewater must be containerized and carried away from the Festival site for proper disposal. DO NOT pour oil or wastewater in gutters or down storm drains. You will be fined $300 and will not be allowed to vend at future Downtown Greensboro Foundation events if you are in violation of this rule.
Food Vendors bringing their own canopy/tent need to provide proof that the canopy/tent is compliant with state/county/city regulations for flammability. The Fire Department will require a sewn in label on the fabric or the manufacturer’s certification of flame treatment or the label from the product used to treat the material. Tarps are not an acceptable canopy.
All tents must be screened in on all sides, per Guilford County Health Department regulations, using flame-retardant materials meeting Fire Department codes.
Vendors who need a rental tent MUST rent directly from the Festival. Rental tents and tent vendors NOT approved by the Festival will NOT be allowed access to the Festival site.
MENU & SIGNAGE:
- Only menu items approved by the Food Vendor Selection Committee and by the Guilford County Health Department may be sold at the Festival.
- Vendors must list on their application ALL items they wish to sell. Items not listed and approved may not be sold and must be removed from vendor’s booth.
- Non-food items may not be sold.
- In an effort to offer a wide selection of food and menu items as possible, Festival organizers may limit a specific type of food or beverage item.
- Vendors are not granted exclusive rights to sell any particular item.
- All menu signage must include pricing and must be easy to read.
- Gluten-Free, Dairy-Free and Vegan items should be listed on a second menu sheet to make it easy for people with dietary restrictions to locate these menu items.
HEALTH & SAFETY:
- Any vendor not complying with City, County and State regulations will be immediately closed down and not permitted to return for future Festivals.
- Food production techniques must meet City, County and State statutes.
- Vendors must comply with all federal, state, and local health regulations. For more information, contact the Guilford County Department of Public Health at 336-641-7777 or visit their website at http://www.myguilford.com/humanservices/health/environmental-health/food-lodginginstitutions/tfe-temporary-food-establishment/
- Vendors must comply with Festival guidelines for the disposal of greywater, grease, and hot coals.
- All vendors must have a portable fire extinguisher that has affixed a current inspection tag that carries a minimum of a 2A-10B or 2A-10B(C) rating. For those vendors using cooking oil, fats, or greases in a deep well fryer or cook top are required to have a Class K fire extinguisher.
- Residential extinguishers are NOT acceptable.
- All propane tanks must be firmly secured on a hard, non-combustible surface that cannot be knocked over. Vendors must supply their own surface on which to secure tanks; the ground alone does not qualify. Bungee cords are not an acceptable form of securing propane tanks.
- Propane tanks need to be 10 feet away from electrical meters, open flame, freezers and refrigerators and per Fire Code, 10 feet from your tent.
FIRE CODE REQUIREMENTS:
ALL food vendors must comply with the codes for combustibles, canopies, fuel tanks for cooking, fire extinguishers and solid fuel.
Due to fire code restrictions, the spaces between vending operations may not be used for seating or storage. These are to remain open air areas.
The Fun Fourth Festival will not supply power resources. Festival organizers will provide a listing of approved generator rental companies for those food vendors requiring power. On-site inspections will occur to ensure compliance with Festival regulations.
BEVERAGES & ICE:
The Fun Fourth Festival has a sponsorship relationship with a major soft drink and water distribution company. All vendors who wish to sell beverages must sell the products (carbonated sodas, water) the Festival supplies through this sponsor contract, UNLESS the Festival deems the vendor’s handcrafted drink is a specialty beverage (e.g. homemade specialties, tea and coffee, etc.).
All soft drink and water products must be purchased on-site from the Festival, and sold at the price determined by the Festival. Any full, unbroken cases that are not used can be returned to the designated beverage distribution location at the end of the Festival, Thursday, July 4th, 8 pm.
Ice must be purchased from the Festival on site.
BOOTH CLEAN UP:
Vendors may not dismantle or remove booths before:
- STREET FESTIVAL: 8 pm on Wednesday, July 4, 2018
Be aware that pedestrians will still be present on Festival grounds during tear-down.
Vendors must take home their entire booths – including mats, tent, storage containers, and decorations. Any vendors failing to completely clean up their booth areas must pay a clean-up fee, as well as a cleaning deposit for the following year’s festival.
Appropriate ground cover should be used in the cooking and food preparation area to ensure that after the festival is over, the ground will be free from oil and food waste contaminants.
TRASH, GREASE, OIL & WASTEWATER DISPOSAL:
Grease, oil, and wastewater must be containerized and carried away from the Festival site for proper disposal. DO NOT pour oil or wastewater in gutters or down storm drains. You will be fined $300 and will not be allowed to vend at future Downtown Greensboro Foundation events if you are in violation of this rule.
TAXES & INSURANCE:
Vendors are responsible for all local, state and federal taxes.
Vendors selling items must obtain and submit a NC Sales and Use Tax ID. Please note this is not your EIN or Social Security Number. For information on obtaining a Sales and Use Tax ID, please visit http://www.dornc.com/electronic/registration/index.html. The tax rate for Guilford County is 6.75%.
Vendors must provide a certificate of insurance. Limits should be $500,000 personal injury and general comprehensive liability insurance with minimum limits of $500,000 combined single limit coverage for both bodily injury and property damage. General comprehensive liability to specifically include Products and Competed Operations Hazard coverage and Contractual Liability coverage. The certificate must include language naming indemnified parties as additional insured. Specific requirements will be included upon vendor acceptance.
The festival disclaims any authority of control over the operation of vendors. Vendors assume all rights and responsibilities for the conduct of their operations including, but not limited to: obtaining liability and general coverage insurance for vendor-related activities adhering to all local and state ordinances and regulations.
The Festival does not have separate vendor coverage under any insurance it may maintain
Vendors who fail to comply with or repeatedly violate these guidelines may be expelled and/or not invited to apply in future years. The Festival reserves the right to amend these guidelines as needed. In the event of a dispute, the decision of the Fun Fourth Festival Operating Team will be accepted as final.
**If approved, vendor must submit copy of COI by May 24, 2019 naming DGI and DGF as Additional insured; address for certificate is 536 S Elm Street, Greensboro, NC 27406.**